EXPERIENCED VIRTUAL ADMINISTRATIVE CONSULTANT
Virtual assistance you can trust to help you focus on what matters most.
Is your business in need of expert administrative support?
Are you stretched too thin?
Let me handle your administrative tasks such as: calendar management, document management, monthly billing & collections, accounts receivable & payable, bookkeeping, creating templates and more!
What is an Administrative Consultant?
Administrative Consultants are THE Administrative Experts! Specializing in providing you with the right-hand support and guidance you need to keep your business organized, run smoothly and moving forward.
Owning your own business comes with many administrative tasks that are time consuming and important. Small details matter, and staying organized is key to running a successful business. Let a professional administrative consultant take them off your to-do list so you don’t have to worry.
Geneviève, Administrative Consultant
With over 25-years of corporate experience, I provide support to busy executives and small business owners manage administrative tasks so they have the freedom to focus on the mission-critical tasks that drives their business.
My goal is to provide you with top-notch administrative support that you can trust, so that you can focus on your business priorities. I stand behind my strong code of ethics and confidentiality.
Whether you need to create efficient processes, identify and manage risks, proofread documents, create monthly billing & collections, manage your calendar & appointments, or coordinate trips, theGCexperience Ltd. is here to help.
Contact me today. Together we can take a look at your business needs and outline a customized plan.
I look forward to working with you, streamlining your administrative processes, and ultimately saving you time while increasing your earning power!
Services
The following list of administrative support services are not meant to be all-inclusive; it's meant to simply give examples of what support services I offer.
Together, we'll put together a list that fits your individual needs, enabling your company to prosper and grow.
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Maintaining financial records such as accounts payable and receivable
Log and document all invoices due for payment for your review and approval
Disburse invoices to client matters (if applicable)
Pay outstanding invoices and document payment
Log payments received in your financial and client management system
Manage and follow-up on reimbursements for operational expenses
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Monthly invoicing (create for your review/approval)
Send invoices to clients
Collection emails and phone calls on all outstanding balances
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Classify financial transactions in QuickBooks
Document Management: classify all supporting documents related to financial transactions.
Liaise with accountants to ensure your books are in order
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Create efficient business processes to ensure your business is running smoothly and efficiently
Create process maps, and detailed step-by step processes for new and existing employees.
Note: Not having clear processes and being organized can put your business at risk, especially for new & small companies. Efficient processes ensures you mitigate your risks and unnecessary impacts.
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Schedule meetings
Schedule personal appointments
Travel coordination/reservations
Travel documents (passports, visas, etc.)
Webinar/teleconference scheduling and support
Calendar creation
Reminders
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Typing and general formatting
Creating and formatting documents & standard templates electronically (letters, reports, spreadsheets, etc.)
Electronic filing and tracking business documents
Updating CRMs
Hole punching/Binder assembly
Electronic file set-up and labeling
Data entry
Purchasing
Mailing services:
Electronic mail-merge and mailing labels
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Running your own business while dealing with a crisis in your personal life is not easy.
Let me manage the time consuming administrative tasks , so your life can keep moving forward. Ensuring your job and the well-being of your family are not affected.
Insurance claims: fire, accident etc.)
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Vetting potential employees and assisting in acceptance and rejection processes
Drafting and finalizing employment contracts
Handling payroll, schedules
Setting-up accesses (email, shared drive, etc.)
Training on current processes
Main point of contact for new employees during on-boarding
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Operational risks & controls identification
Risk mitigation action plan
Are you aware of the risks your company faces and how to mitigate them? Risk Management and mitigating controls are key for small businesses.
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Vacation planning
Reserve: flights, accommodations, rental car
Event registration
Personally-addressed invitations (electronic)
Reserving off-site locations
Secure security staff
Create travel claims and expense reports for reimbursements
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In-person team building session (well being, stress management, raising energy levels, connecting with one another and building trust)
Off-site overnight team building retreats
Consultation Process
My ideal clients have a clear vision for their business but lack the time to handle the routine administrative tasks. They know they need support in order to deliver and meet their goals. They recognize the value in finding an administrative consultant whom they can trust and build a relationship with over time. Someone who can not only support their business, but who also understands their business on a much deeper level with trust and confidence.
My clients and I are equally participating partners, and the bond forged over time is integral as the support itself.
I provide clients with:
Monthly support: for clients who require support on a regular, ongoing long-term basis.
Ad-Hoc tasks: whether you have one administrative task or a dozen, theGCexperience Ltd. can provide you the support you require to get the task done.
All partnerships touch-point meetings (if/when required), a shared Dropbox folder (or shared drive), unlimited email access, and a detailed monthly summary of accomplishments.